Aviation Ground Handling Compliance — Airside Pass, IATA DG & TSA Tracking
Airside passes expire annually, IATA DGR certifications lapse every 2 years. One expired pass grounds your entire ramp team. Certivenza tracks every ground handler's credentials in real time.
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Aviation ground handling operates under some of the tightest access control regimes of any industry. Airside passes require annual renewal with security checks, IATA Dangerous Goods certifications must be renewed every 2 years to handle shipments legally, and ramp driving permits are airport-specific with their own renewal cycles. Certivenza gives ground handling managers a live view of every team member's access credentials before the shift starts.
Annual
Airside pass renewal cycle (most airports)
Every 2yr
IATA DGR certification renewal requirement
£50,000+
CAA/DfT fine for airside security breach (UK)
The compliance challenges aviation ground handling businesses face
Without a dedicated system, lapsed certifications and missed renewals put your business at risk.
Airside pass expiry grounds a handler with no notice
Airport passes expire annually and the notification goes to the individual, not the employer. A handler arriving for a 5 AM shift with an expired pass is turned away at the airside gate, leaving a staffing gap during the morning bank.
IATA DGR certification expires differently across categories
Ground handlers often hold IATA DGR certification for multiple categories (passenger, cargo, radioactive). Different categories can expire at different times, and handlers assume a valid category-one certificate covers all categories.
TSA security awareness training requires annual renewal and is often missed
US airport security regulations require all ramp personnel to complete annual security awareness training. The training is often done at onboarding and assumed to be permanent, leaving teams out of compliance during TSA audits.
Ramp driving permit cycles vary between airport tenants and terminals
Airport driving permits are issued by individual airport operators and can have 1, 2, or 3-year validity depending on the airport. Multi-airport ground handlers struggle to track different renewal cycles across different locations.
How Certivenza helps your team stay compliant
Purpose-built features that address the specific challenges of your industry.
Automated expiry alerts
Get email alerts 30, 14, 7, and 1 day before any certification expires. Managers and admins are automatically escalated as expiry approaches. You never need to manually check anything.
Cleared-to-Work status
Define which certifications are required per role. Certivenza shows a real-time green/red Cleared-to-Work indicator for every worker. Know instantly who can and cannot work.
Mobile certificate upload
Workers upload renewal certificates directly from their phone — photo or PDF. Managers review and approve in one click. No email chains, no chasing, no lost paperwork.
One-click audit report
When an inspector arrives, generate a full compliance report in under 60 seconds. Show every worker, every certification, and every expiry date in a clean, printable format.
Certifications Certivenza tracks for Aviation Ground Handling
All pre-built in the system. No manual setup required.
United States
United Kingdom
Know instantly who can and can't work
Every morning before your team starts, you can see exactly which workers are fully compliant and which have a lapsed or missing certification. One glance. No spreadsheet required.
CLEARED TO WORK
All required certifications valid
NOT CLEARED
1 or more certifications expired or missing
Frequently asked questions
Can Certivenza track airside passes for multiple airports with different renewal cycles?
Yes. Create a separate document type per airport — 'Heathrow Airside Pass', 'Gatwick Airside Pass' etc. — each with its own renewal interval. Workers assigned to multiple airports are tracked for all of them independently.
How do we track IATA DGR across multiple categories for the same worker?
Create a document type per IATA DGR category and assign the relevant ones to each handler. The Cleared-to-Work status reflects all assigned categories — a handler with one lapsed category shows NOT CLEARED even if others are valid.
We have seasonal workers who need to be onboarded rapidly — can Certivenza help?
Yes. Send new seasonal workers a portal invite. They upload their credentials immediately. You process approvals in bulk from the pending review queue. The compliance matrix shows who is airside-ready before they start their first shift.
Can supervisors see a quick view of which handlers have valid airside passes before each shift?
Yes. The compliance matrix can be filtered to show only the Airside Pass document type. Supervisors see a green/red status for every handler at a glance. Export to PDF for a printable pre-shift checklist.
Get compliant in under 10 minutes
Import your workforce, add their certifications, set up alerts. 14-day free trial, no credit card.
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