HVAC Compliance — EPA 608, F-Gas & Refrigerant Certification Tracking
Track F-Gas qualifications, EPA 608 certifications, NATE credentials and REFCOM registrations — automated alerts so your engineers never work out of compliance.
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HVAC businesses operate under tight refrigerant handling regulations on both sides of the Atlantic. F-Gas regulations in the UK require certified engineers for all work on refrigeration systems, while EPA Section 608 in the US mandates certification before handling refrigerants. A single uncertified engineer handling refrigerant can trigger enforcement action that affects the whole business's REFCOM or EPA registration.
£20,000
F-Gas enforcement fine (UK, per incident)
Annual
REFCOM company registration renewal
$44,539
EPA Section 608 max fine per violation (US)
The compliance challenges hvac & air conditioning businesses face
Without a dedicated system, lapsed certifications and missed renewals put your business at risk.
REFCOM annual renewal triggers company-wide audit
REFCOM company registration requires evidence that every engineer who handles refrigerant holds a valid F-Gas qualification. Annual renewal is a scramble if certification records aren't maintained year-round.
F-Gas City & Guilds 2079 — no expiry but REFCOM checks remain
The C&G 2079 qualification has no formal expiry date, but REFCOM requires proof of ongoing competence. Without records, businesses can't demonstrate compliance during annual audits.
NATE certification requires CPD every 5 years
NATE-certified technicians must earn 16 hours of continuing education every 5 years to maintain their credential. Without a tracking system, engineers miss the deadline and lose their certified status.
IPAF MEWP licences lapse for roof-mounted unit work
Engineers working on rooftop plant must hold a valid IPAF MEWP licence. The licence expires every 5 years and is often overlooked because it sits outside the main F-Gas compliance workflow.
How Certivenza helps your team stay compliant
Purpose-built features that address the specific challenges of your industry.
Automated expiry alerts
Get email alerts 30, 14, 7, and 1 day before any certification expires. Managers and admins are automatically escalated as expiry approaches. You never need to manually check anything.
Cleared-to-Work status
Define which certifications are required per role. Certivenza shows a real-time green/red Cleared-to-Work indicator for every worker. Know instantly who can and cannot work.
Mobile certificate upload
Workers upload renewal certificates directly from their phone — photo or PDF. Managers review and approve in one click. No email chains, no chasing, no lost paperwork.
One-click audit report
When an inspector arrives, generate a full compliance report in under 60 seconds. Show every worker, every certification, and every expiry date in a clean, printable format.
Certifications Certivenza tracks for HVAC & Air Conditioning
All pre-built in the system. No manual setup required.
United States
United Kingdom
Know instantly who can and can't work
Every morning before your team starts, you can see exactly which workers are fully compliant and which have a lapsed or missing certification. One glance. No spreadsheet required.
CLEARED TO WORK
All required certifications valid
NOT CLEARED
1 or more certifications expired or missing
Frequently asked questions
How do I track F-Gas qualifications when they don't have an expiry date?
Set the document type renewal period to 12 months and use it as a prompt for the annual REFCOM audit check. Engineers upload their C&G 2079 certificate once; you re-verify it each year before submitting the REFCOM renewal.
Can Certivenza alert me before REFCOM company registration expires?
Yes. Add REFCOM Company Registration as an org-level or employee-level document, set the annual expiry date, and configure alerts at 60 and 30 days so you have time to gather engineer certificates before the renewal deadline.
We have engineers who do both HVAC and electrical work — can they appear in both compliance views?
Yes. A single employee can have multiple document types assigned. An engineer holding both C&G 2079 and 18th Edition qualifications is tracked for both, and their Cleared-to-Work status reflects all assigned requirements.
How does Certivenza handle the EPA 608 requirement that has no expiry?
Create the document type with a manual review period (e.g. every 3 years) and notes confirming the engineer holds the correct certification category (Type I, II, III, or Universal). This creates an audit trail without false expiry alerts.
Get compliant in under 10 minutes
Import your workforce, add their certifications, set up alerts. 14-day free trial, no credit card.
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