Rail Compliance — PTS Cards, COSS Competence & FRA Drug Testing
PTS cards expire every 2 years, COSS competences require regular assessment, and annual medicals are mandatory for train drivers. Certivenza tracks every rail worker's compliance status in one place.
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Rail is one of the most safety-critical industries in both the US and UK, with regulatory bodies that carry out unannounced site audits with the power to immediately suspend operations. Personal Track Safety cards, COSS competences, and train driver licence medicals all have different renewal cycles. FRA in the US mandates drug and alcohol testing programmes with strict record-keeping requirements. Certivenza keeps every rail worker's compliance current without the paper trail.
Every 2yr
PTS card renewal cycle (UK)
Annual
Train driver medical assessment requirement
$10,000
FRA fine per drug testing programme violation (US)
The compliance challenges rail & public transport businesses face
Without a dedicated system, lapsed certifications and missed renewals put your business at risk.
PTS card expiry during a critical infrastructure project
Personal Track Safety cards expire every 2 years. A worker whose PTS expires mid-project must immediately stop trackside work. Without proactive alerts, the expiry is discovered when access is denied at the lineside gate.
COSS competence assessments fall behind under project pressure
Controller of Site Safety assessments must be maintained at defined competence levels. Under tight delivery programmes, reassessment is deprioritised until a COSS holder's competence lapses and they can no longer supervise safe systems of work.
Train driver annual medicals require significant lead time for appointments
Medical assessors approved by ORR have limited appointment availability. Train operators who wait until the medical expiry date to book often face a gap in licence validity while awaiting an appointment.
FRA drug and alcohol testing records are audited by inspectors without warning
FRA regulations require detailed records of pre-employment, random, post-incident, and return-to-duty drug tests. Inspectors can demand records dating back 2 years. Incomplete documentation results in immediate civil penalties.
How Certivenza helps your team stay compliant
Purpose-built features that address the specific challenges of your industry.
Automated expiry alerts
Get email alerts 30, 14, 7, and 1 day before any certification expires. Managers and admins are automatically escalated as expiry approaches. You never need to manually check anything.
Cleared-to-Work status
Define which certifications are required per role. Certivenza shows a real-time green/red Cleared-to-Work indicator for every worker. Know instantly who can and cannot work.
Mobile certificate upload
Workers upload renewal certificates directly from their phone — photo or PDF. Managers review and approve in one click. No email chains, no chasing, no lost paperwork.
One-click audit report
When an inspector arrives, generate a full compliance report in under 60 seconds. Show every worker, every certification, and every expiry date in a clean, printable format.
Certifications Certivenza tracks for Rail & Public Transport
All pre-built in the system. No manual setup required.
United States
United Kingdom
Know instantly who can and can't work
Every morning before your team starts, you can see exactly which workers are fully compliant and which have a lapsed or missing certification. One glance. No spreadsheet required.
CLEARED TO WORK
All required certifications valid
NOT CLEARED
1 or more certifications expired or missing
Frequently asked questions
Can Certivenza track PTS cards for both our own employees and contractor rail workers?
Yes. Add contractor workers as employees in Certivenza. They can use the self-service portal to upload their PTS card, and you approve it from the pending review queue. The compliance matrix shows direct and contract workers side by side.
How do we manage COSS reassessment when frequencies vary by employer?
Set a custom renewal period for the COSS competence document type — typically 12 or 24 months. When the competence log is updated after an assessment, upload it and set the next review date. Certivenza alerts the competence manager in advance.
How far in advance should we book annual train driver medicals?
Configure an early alert at 90 days for the Train Driver Licence Medical. ORR-approved medical assessors typically require 4–8 weeks advance booking during busy periods, so 90 days gives you two booking windows if the first appointment is unavailable.
Can Certivenza store FRA drug and alcohol testing records for the required 2-year retention period?
Yes. Upload each drug test record against the relevant driver's profile as a document. Records are stored securely in cloud storage with a full audit log. Filter and export records by date range when FRA inspectors request documentation.
Get compliant in under 10 minutes
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